Microsoft Teams captions

Unless noted, features apply to iPhone, Android, Mac, and Windows.

1. One meeting spoken language is set per meeting and applies to everyone; the organizer, co-organizer or transcript initiator changes it. Full list of 57 locales recorded in value; Work/school Teams: the user must have a meeting policy that allows live captions (admin can set Live captions to Off). Languages: English (US), English (Canada), English (India), English (UK), English (Australia), English (New Zealand), Arabic (Saudi Arabia), Arabic (United Arab Emirates), Albanian (Albania), Bulgarian (Bulgaria), Catalan (Catalan), Chinese (Simplified, China), Chinese (Traditional, Hong Kong SAR), Chinese (Traditional, Taiwan), Croatian (Croatia), Czech (Czechia), Danish (Denmark), Dutch (Belgium), Dutch (Netherlands), Estonian (Estonia), Filipino (Philippines), Finnish (Finland), French (Canada), French (France), German (Germany), German (Switzerland), Greek (Greece), Hebrew (Israel), Hindi (India), Hungarian (Hungary), Icelandic (Iceland), Indonesian (Indonesia), Italian (Italy), Japanese (Japan), Kazakh (Kazakhstan), Korean (Korea), Latvian (Latvia), Lithuanian (Lithuania), Malay (Malaysia), Maltese (Malta), Norwegian (Norway), Polish (Poland), Portuguese (Brazil), Portuguese (Portugal), Romanian (Romania), Russian (Russia), Serbian (Cyrillic, Serbia), Slovak (Slovakia), Slovenian (Slovenia), Spanish (Mexico), Spanish (Spain), Swedish (Sweden), Thai (Thailand), Turkish (Turkey), Ukrainian (Ukraine), Vietnamese (Vietnam), Welsh (United Kingdom).
2. A trial subscription of Microsoft Teams for work is mentioned for commercial features; the listing does not state the trial length, payment requirement, or whether captions are included.
3. Customization is documented for the Teams desktop app for Windows or Mac only. Work/school Teams: the user must have a meeting policy that allows live captions (admin can set Live captions to Off).
4. Documented for live translated captions, which need a Teams Premium or Microsoft Copilot entitlement.
5. Only meeting organizers and co-organizers; deleting recap content deletes all of it (no selective deletion).
6. Only meeting organizers and co-organizers; applies to saved meeting transcripts (live captions are not saved).
7. Participants can opt out of being identified in captions. Work/school Teams: the user must have a meeting policy that allows live captions (admin can set Live captions to Off).
8. Each speaker can turn off "Automatically identify me in live captions and live transcripts", in which case their name is hidden.
9. Only after the meeting, by the organizer, for a recording uploaded to OneDrive or SharePoint; live captions cannot be corrected during the meeting according to the reviewed help.
10. Toggle documented for Microsoft Teams for personal use (Settings > Accessibility > Captions). In work/school meetings the help states obscenities are obscured by asterisks, with no user toggle documented.
11. Only through the separate live transcription feature, which must be allowed by policy and turned on; Teams does not save live captions themselves.
12. The organizer must enable "Provide CART captions" and engage a CART captioner whose software connects through the Teams CART Captions API; the captioner is not supplied by Microsoft.
13. Built-in captions are automatic speech recognition; human CART captions require the organizer to set up a CART captioner.
14. Client, organization settings and license determine access.
15. Meeting recording must be allowed by the admin recording policy and started in the meeting; recordings are meeting video/audio recordings.
16. Only when live transcription was allowed by policy and turned on for the meeting.
17. Requires the meeting to be both recorded and transcribed; playback is in Stream.
18. Organizers only, in the Microsoft 365 player page for a recording stored in OneDrive or SharePoint.
19. Organizers and co-organizers by default; others only if permitted by IT policy/organizer.
20. The downloadable .vtt is the meeting transcript (requires transcription); live captions themselves are not saved.
21. Recaps exist only for recorded or transcribed meetings; sharing the link is limited to people in the organization.
22. Transcript download by organizers and co-organizers by default.